HRMS Client
How We Automated Payroll for Our HRMS Client with MX Control Center?
Timely Service Delivery & Incident Resolutions!!
Project Summary
One of the leading and well-recognized human resource management system providers needed an advanced platform to uplift their payroll management capabilities—both for their internal resources and external clients. To meet their requirements, the team of NSoft Technologies built MX Control Centre, which is a centralized application designed to automate payroll operations, track pay runs, and a lot more. The solution consistently maintains accuracy throughout all processes, while ensuring compliance with regulatory requirements in fintech activities, like employee trust funds and pre-authorized debit payments. With features like real-time tracking, bank standard file generation, and detailed reporting, the platform transformed our client’s payroll process completely.
⮚ Industry: Human Resource
⮚ Solution: Centralized payroll management system development
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Problems That Our Client Faced
The existing payroll operations of our client were following manual process and didn’t have connected systems, which raised multiple challenges as mentioned below:
● Managing payroll for multiple customers required switching between multiple tools, which was increasing complexity and inefficiencies in the operations.
●Creating ETF and PAD files for banks involved time-consuming manual efforts, which had a higher chance of errors.
●Ensuring timely, accurate remittance and payments, that too meeting regulatory requirements was also a notable hurdle for the client.
●Tracking the status of pay runs across multiple departments was again limited, making our client extend the deadlines sometimes.
●Existing systems were limited in reporting capabilities which directly hampered the decision-making and operational transparency.
There was a lack of automation and centralization, which was the primary issue causing delays and errors chances, restricting our client’s ability to scale.
Timely Service Delivery & Incident Resolutions!!
Solution We Delivered to Solve Client’s Challenges
Using modern technologies, we built MX Control Centre which was highly specific to the pain points of our client. Below is the breakdown of the technical components and functionality of the solution:
Solution We Delivered to Solve Client’s Challenges
● Centralized Dashboard: As the naming convention, the MX Control Center has a unified dashboard, built using React for a responsive and interactive UI. Everything is manageable in one place, removing the need for multiple tools.
● Automated Financial Processes: The backend system automates financial operations like ETF and PAD payments and remittances, removing manual interventions.
● Pay Run Tracking: There is real-time tracking of pay runs where data is stored and updated just in time, giving a clear status of payrolls of entities.
● File Generation for Banks: ETF and PAD files are automatically generated meeting the banking standards with the pre-defined templates and data mappings without any formatting errors.
Solution We Delivered to Solve Client’s Challenges
● Advanced Reporting System: The system fetches and compiles data for generating reports in multiple formats like PDF and CSV.
● Role-based access control: Our solution applied the highest standard security features so that only authorized users can access the sensitive data, making the overall experience reliable.
● Scalable and future-proof: The architecture of the platform allows integrations of new features and functionalities, flawlessly keeping it scalable for the future.
Timely Service Delivery & Incident Resolutions!!
Tech Stack We Utilized
● WFrontend: React and Tailwind CSS for a sleek, responsive user interface.
● Backend: Node.js and Express.js for robust and scalable API development.
● Database: MongoDB for handling the payroll data.
● Authentication: Firebase Auth and JWT for secure access.
● Reporting: Custom API integration for generating actionable insights.
Results that Client Gained from Our Solution
After utilizing MX Control Center, our client noted a number of improvements across multiple areas. Here are the key areas:
✔ Automation and Efficiency
Automated processes reduced payroll processing time by over 35%, allowing payroll departments to focus on strategic tasks rather than manual operations.
✔ Error Reduction
File generation and automated compliance checks removed manual errors, lowering the error rate in payroll operations by up to a solid 80%..
✔ Regulatory Compliance
The platform adhered to regulatory standards for ETF and PAD payments, removing compliance risks and related penalties..
✔ Better Reporting
Advanced reports gave deep insights into payroll operations, helping our client make better decisions and perform accurate audits.
✔ Seamless Scalability
The modular design allowed the client to onboard more users without compromising system performance or reliability.
✔ Cost Savings
Centralization and automation reduced operational costs associated with manual interventions and tool management.
